How to Add a Drop-Down List in Excel: Create in Just 1 Minute

Are you seeking to enhance your knowledge of Excel while learning how to add a drop-down list quickly and effortlessly? In just one minute, we’ll show you how to create this handy feature that can streamline your data input process. With Excel drop down list, you can efficiently select options from a list of choices, keeping your spreadsheet organized and accurate. So, if you’re ready to boost your Excel skills and take control of your data, let’s dive into this step-by-step guide.

Excel Drop Down List

Open Excel:

Launch Microsoft Excel and open the workbook where you want to create the drop-down list.

Select the Cell:

Click on the cell where you want the drop-down list to appear. This is the cell that will display the drop-down arrow.

Go to the Data Tab: Click on the “Data” tab in the Excel ribbon at the top of the screen.

Data Validation: In the “Data Tools” group, click on “Data Validation.”

Data Validation Dialog Box:

In the Data Validation dialog box that appears, go to the “Settings” tab.

In the “Allow” box, select “List.”


In the “Source” box, you can specify the list of items you want in your drop-down list. You can do this in two ways:
Type the list items directly in the box, separating them with commas (e.g., Item1, Item2, Item3).
Click the small spreadsheet icon at the right end of the “Source” box, which will allow you to select a range of cells in your worksheet that contains the list items.

Input Message (optional):

If you want to provide a message to explain the drop-down list to users, go to the “Input Message” tab and enter your message in the “Input message” box.

Error Alert (optional):

If you want to set up an error alert for the cell, go to the “Error Alert” tab. This can be useful to prevent users from entering invalid data. Enter a title and error message for the alert, and choose the style of the alert.
Click “OK“: Once you’ve configured your drop-down list, click the “OK” button to apply the settings.
Now, when you click on the cell you selected in step 2, you’ll see a drop-down arrow in that cell. Clicking the arrow will reveal the list of items you specified in the “Source” box, and users can select an item from the list.


Adding a drop-down list in Excel is a simple but incredibly useful feature that can save you time and reduce data entry errors. In just six easy steps, you can create drop-down list in Excel and streamline your data management tasks. Whether you’re using it for budgeting, project management, or any other purpose, this handy tool can make your Excel experience even more efficient. Give it a try, and see how it can improve your Excel skills in just 1 minute!

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